Security Practices

1. Encrypted Form Submissions

We use our own in-house-built forms and encrypted databases to handle all tax mail submissions securely. This includes:

• 256-Bit SSL Encryption: All data transmitted through our forms is encrypted during transfer, ensuring that no unauthorized party can intercept your information.
• Advanced Encryption at Rest: Your data remains encrypted while stored, meaning only authorized personnel can access it.
• End-to-End Encryption: Our encryption practices ensure that no unauthorized individuals can view your unencrypted tax data.

Why This Matters:

Your sensitive tax information is fully protected from the moment you upload it until the mailing process is complete.

2. Secure Hosting and Data Storage

MailMyTaxes.com™ leverages AWS S3 encrypted buckets for hosting, ensuring the highest standards of security and reliability:

• State-of-the-Art Infrastructure: AWS provides robust protections against unauthorized access, including advanced firewalls and real-time threat detection.
• Independent Encryption Practices: By utilizing AWS S3 encrypted buckets, we ensure that your tax data remains secure and inaccessible to unauthorized parties.

3. Limited Data Retention Policy

We follow a strict data retention policy to minimize the exposure of your sensitive information:

• Retention Period: Once your documents are printed, they are stored in an encrypted vault for up to 30 business days to accommodate potential redelivery needs.
• Deletion: After this retention period, all tax documents are permanently deleted from our systems, ensuring your information is not stored longer than necessary.

4. Industry Compliance and Standards

We are committed to maintaining compliance with relevant industry standards to protect your data:

• GDPR Compliance: Ensures your data is handled according to strict privacy regulations (for international customers, where applicable).
• IRS Standards: Adherence to IRS-recommended security measures for handling tax data.
• Regular Security Audits: Our systems are routinely reviewed to identify and mitigate potential vulnerabilities.

5. Monitoring and Real-Time Security

To ensure your information remains safe, we actively monitor our platform:

• Intrusion Detection: Systems are in place to identify and block any unauthorized access attempts.
• Data Anonymization: Certain parts of your data are anonymized where possible to add an extra layer of protection.

6. Your Role in Security

While we implement the highest level of security measures, we encourage you to take an active role in keeping your data safe:

• Ensure that the device you use to upload documents is secure.
• Avoid using public or unsecured Wi-Fi networks when accessing our platform.
• Notify us immediately if you suspect any unauthorized access to your account.

Have Questions About Security?

We understand how important it is for you to trust our platform. If you have any concerns or require more information about our security practices, please reach out to us via our Contact Us page. Our team is here to help.

MailMyTaxes.com™ is dedicated to safeguarding your data with the most advanced and reliable security measures in the industry. With us, you can feel confident that your tax documents are in safe hands.